Administrative Storage

TB 750-25

2-7 Administrative Storage

a. Administrative storage of TMDE is the placement of instruments in a limited

care and preservation status for periods of time.

Instruments that are placed in

administrative storage do not require periodic calibration IAW calibration intervals

specified in TB 43-180. Such instruments are removed from the recall schedule but

retained in the instrument master record file (IMRF) and identified as "calibrate before

use" (CBU). There is a requirement to conduct a review of the circumstances that

require use of administrative storage IAW AR 750-1, Par 4 43. This is normally a

function of the property book officer (PBO). In the case of TMDE, the TMDE support

coordinator should also review the need for administrative storage. Administrative

storage condition requirements can be found in the applicable technical manual (TM) or

manufacturer's manual.

b. When instruments are placed in administrative storage, controls must be

established to assure that all calibration records and labels properly reflect the change

in status. An instrument identified as CNR, with a properly affixed and annotated DA

Label 80 overprinted CNR, does not require any further identification or action other

than an operational check before it is placed in administrative storage. Attention must

be given to those items requiring calibration. If these items are to be placed in an

administrative storage status, the DA Label 80 must be overprinted CBU and the IMRF

updated accordingly. All items of equipment must be fully operational before being

placed in administrative storage.

2-8 C&RS Listing. Each organization that provides TMDE C&RS is required to supply

the owner/user with information about C&RS provided. The information to be supplied

must be available from the data on DA Form 7372. As a minimum, the supporting

organization will provide the owner/user with a list of instruments requiring calibration,

and delinquent instruments that were scheduled for calibration but not presented.

2-9 Limited use TMDE. When TMDE is used exclusively in applications which do not

require the full range of the instrument's specifications, the owner/user shall request

calibration of only those parameters, ranges, and/or accuracies required. The final

decision rests with the owner/user. This option is particularly suitable to TMDE for

which only limited functions or ranges are used, and which does not involve adjustment,

alignment, acceptance or rejection of materiel/equipment; i.e., circuit continuity checks,

presence of voltage, wave forms, etc. In such cases, the DA Label 163 will be used to

identify the limited use. Authority to exercise this option will be limited to supervisory

levels. When this option is elected, written request is furnished to the supporting

activity by the owner/user and will remain on file until rescinded in writing.